Job Description

Interactive Maintenance Services (IMS), in partnership with CAM Partners, is a fast-growing company with four locations throughout New England. We offer a wide range of facility maintenance services, offering employees the ability to learn new skills and grow within the company. Our mission is to provide exceptional service to our customers to the best of our ability with dedication, working together as a team that values its employees.

We are currently seeking an Administrative Assistant to join our team working 15 hours per week, 2 days a week between the hours of 8:30 am to 4 pm. As an IMS Admin Assistant, you will provide administrative support to our Office Administrator in various areas of Accounts Receivable (A/R) and Accounts Payable (A/P). This will include data entry, filing, mailings and general clerical duties in a small office setting. The ideal candidate will have excellent organizational skills, attention to detail, and a strong work ethic.

Responsibilities:

• Assist the Office Administrator with administrative tasks
• Manage data entry for A/P & A/R items in our Intuit Enterprise Suite accounting system
• Ensure accurate filing & distribution of invoices, checks, and other documents 
• Reconcile & post credit card receipts
• Enter A/R data into vendor portals
• Execute processes and controls accurately and in a timely manner; ensuring compliance with company policies
• Undertake special projects as required

Qualifications:

• Prior experience in an A/P & A/R role preferred
• Prior experience with QuickBooks Online preferred
• Proficiency in Microsoft Office Programs required
• Excellent attention to detail
• Strong communication, customer service, and interpersonal skills

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